Avoid unnecessary tasks. The better you can prioritize, the more productive you will be, making you … You should spend time and create a list of the tasks you do daily so as to get an outsider’s perspective of your work. It also helps them get a better idea about you personally to see if you’re a good fit for the company. Rather than trying to give the impression you can do it all, say something like: “I make it a point to keep lines of communication open with my manager and co-workers. Show that you have a plan. Interviewers may ask, “How do you prioritize tasks?” or “How do you manage your time?” to get an idea of how quickly and efficiently someone completes their job duties. You can count on technical projects, no matter how well-planned, to involve change orders, re-prioritization and the regular appearance of surprises. This week’s KIQ wants to find out if you have effective email management skills. Your potential employer wants to know they can count on you to get work done without someone standing over your shoulder. The best approach to answering this question: Focus on a time when you had to get others involved in setting and approving the prioritization of your work tasks and/or projects. Yes, it’s annoying, but it comes with the territory at most jobs. Typically, the first 10% and the final 10% of time spent on a project consume the most resources and are the most labor-intensive. What I would want to hear are some examples of when you had to prioritize your work load - papers, exams, etc. Describe how you schedule your day. I use the client's input to help me organize my most urgent tasks and to set deadlines for myself for completing projects. During your interview, a common question you might expect is, "How do you prioritize your work?" Then, I establish a clear deadline for myself that's usually a day in advance of company due dates. Start With: How You Map Out Your Day. Regardless of how the question is asked, here are some tips to help you ace the answer and get the job. He or she wants to assess your ability to organize your work and put important things first. I organize my workload to reflect my most urgent priorities, such as corresponding with clients and communicating team updates. A good answer addresses the need to distinguish between the two.”. Give examples. When I prioritize my work this way, I still have room for any changes in priorities while maintaining a healthy balance between my work and personal life.". Knowing how to prioritize work affects the success of your project, the engagement of your team, and your role as a leader. For instance, give examples of how you discuss due dates with team leaders or confirm important and tight deadlines. Do you use Evernote to plan your week, or do you like to write and color-code everything on a master calendar? This is a type of behavioral interview question, or behavioral event interview question. This helps with my workflow and keeps me on track with what needs to get done for the day.”. It should be fairly obvious whether this job requires multitasking or singular focus. Emphasize your skills that fit the job description. By including more specific details about your project management processes, you can reassure the interviewer that you are well-organized and can turn in work on time. “Not only is that not efficient, it’s not effective.”. For instance, if you work on a project that you know will extend to the following day, share your expectations for what you can finish in an eight-hour period. Whether you’re a fan of to-do lists or swear by spreadsheets, be specific about how you manage your daily workload. 8. Use the following steps as a guide to help you answer this interview question: When the interviewer presents this question, be specific in your answer about how you manage your daily work assignments. When you’re done writing your to-do list for the day/week, try to analyze the less important task/s in terms of whether you really need to do it/them. I communicated with my production department and manufacturing team to implement urgent changes in the production timeline. ", "I prioritize my workload by first communicating with senior analysts in the event there are any urgent developments. Employers ask a variety of questions to see how well applicants manage their time. 11. Then use the S-T-A-R approach to make the answer a STAR: talk about a Situation or Task (S-T), the Action you took (A) and the Results achieved (R). Explaining how you set realistic expectations for yourself during your workday highlights your ability to determine what tasks need to be completed and when a timeline should be extended. You might also explain how you utilize the “80/20 Rule” (also known as “Pareto’s Principle”) to prioritize work tasks. While there was flexibility in getting quotes for the campaign, the presentation was much more time-sensitive—and it was also way more important to make a good first impression for the potential client.”. Everyone has a different method of managing their workload, so it doesn’t matter if yours is boring, or even a little quirky. There are many reasons why an interviewer would like to ask such a question. Position and answer the question is asked, here are a few key elements to include your! 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